About the Role
We are looking for a proactive and well-organized Male HR & Admin Specialist responsible for managing day-to-day HR and administrative operations, client coordination, travel arrangements, resource management, and documentation. The ideal candidate should have excellent coordination and communication skills, be comfortable handling multiple responsibilities, and be willing to travel PAN India as required.
Key Responsibilities
1. HR & Resource Management
- Coordinate employee onboarding, deployment, and joining formalities.
- Maintain employee records, attendance, deployment details, and HR documentation.
- Coordinate with internal teams for resource allocation and workforce management.
- Track employee availability, movement, and deployment status.
- Support employee engagement and day-to-day HR operations.
2. Travel & Logistics Management
- Manage PAN India travel arrangements, including flight/train bookings, accommodation, and local transportation.
- Coordinate employee travel, client-site visits, and deployment schedules.
- Manage travel itineraries, expense records, and reimbursement documentation.
- Ensure smooth travel and logistical arrangements for employees and business teams.
3. Client & Stakeholder Management
- Coordinate with clients for resource deployment, operational requirements, and documentation.
- Act as a coordination point between clients, employees, and internal stakeholders.
- Follow up on client requirements, deployment updates, and operational activities.
- Ensure timely communication and resolution of coordination-related issues.
4. Administration & Documentation
- Maintain employee files, contracts, agreements, and other official documents.
- Handle administrative activities, vendor coordination, and office management.
- Prepare reports, trackers, MIS, and other operational documentation.
- Ensure proper maintenance of records and compliance with internal processes.
Required Skills & Competencies
- Minimum 2+ years of experience in HR, Administration, Operations, or Resource Coordination.
- Strong coordination and communication skills.
- Experience in travel management and logistics coordination.
- Good client and stakeholder management capabilities.
- Proficiency in MS Excel, Word, Outlook, and Google Workspace.
- Strong documentation, reporting, and record-management skills.
- Ability to multitask, manage priorities, and work independently.
- Willingness to travel PAN India as per business requirements.
